Why Apeos?
Strong security features for hybrid work styles, enabling users to work in offices and remote locations securely
We understand that security is vital for every business. That’s why the Fujifilm Apeos office printer range is equipped with advanced security features to protect your organisations sensitive data.
Office MFPs face several security threats, including unauthorised operations by other users, eavesdropping, tampering with communication data, and unauthorised access to administrative functions. Fujifilm office MFPs provide optimal countermeasures for each expected risk.
Many industries are subject to strict regulations regarding data privacy and security such as GDPR, HIPPA and CCPA. Secure printing ensures compliance with these regulations, ultimately avoiding legal penalties and reputational damage. Protecting your business’s documents also ensures the integrity and authenticity of your business’ operations. It prevents tampering and unauthorised modifications, maintaining trust and reliability in business procedures.
To guarantee reliability in our MFP security, Fujifilm has acquired “ISO/IEC15408” certification, which is an international standard for design and operations of information technology security with MFPs. In addition, Fujifilm office printers have acquired a security certification (BLI Security Seal – Device Penetration) by passing the Security Validation Program of Keypoint Intelligence, a U.S. independent assessment agency.
Key features
PASSWORD PROTECTION: When storing a scanned document on a PC or sending it by email, users can convert the document to a PDF file and encrypt the file with a password. Security functions for printing and restricting edits are also protected. This reduces the risk of data breach and tampering of scanned documents.
PROTECTS FROM UNAUTHORISED USERS: Secure user authorisation settings give the administrator full user control via local authentication, IC card authentication, remote server authentication, user-specific feature access and private charge print.
EMAIL ENCRYPTION: Emails can be encrypted (including attached documents) using a digital certificate so that only the user and the recipient can open it, reducing the risk of data breach.
PROTECTS DATA: Prevents any malicious intent of hacking and tampering with device and system settings through encryption of stored data using a TPM 2.0 chip for encryption management.
PRINT PROHIBITED TIME PERIOD: This feature allows administrators to specify a time zone when printing is disabled, and it prevents uncollected printed and faxed documents when no one is at the office.
PROTECTS FROM UNAUTHORISED ACCESS: Safeguards device settings at multiple levels by clearly demarking change restrictions for different users and prevents unauthorised programs installing without notice, supported by device data logs for easy tracking.
WATERMARKING: Protect a document by printing a control number or watermark on its background, which will appear on the surface when copying the document, helping to prevent data breaches by unauthorised copying. This encourages users to deal with printed documents more carefully.
PREVENTS OPERATIONAL ERRORS: Inhibits information leakage due to inadvertent mistakes caused by administrators and users. This includes re-entering a fax recipient, scanning documents to be delivered to a fixed destination, as well as unauthorised annotations and watermarks.
PREVENTS SENDING FAXES INCORRECTLY: Some functions have been enhanced to prevent fax transmissions to unknown recipients. These functions are compliant with “FASEC 1*”, which is the guideline for security functions of fax for business use.
SECURITY CERTIFICATION: The Apeos range is certified with ISO/IEC 15408, the international standard for designing and operating IT security. Furthermore, the range ensures integrity throughout its product lifecycle with a third-party certification for ISO/IEC 20243, an internationally standardised set of guidelines.
* Established by Communications and Information Network Association of Japan (CIAJ) to promote the enhancement of security functions for facsimile communications via telephone lines.
Security threats and measures for office multifunction devices
Listed below are the security threats that office devices can encounter every day. Expand to reveal the security measures implemented by Fujifilm to prevent them from interfering with Apeos devices.
Unauthorised operations by other users
Fujifilm implements user authentication and permissions:
- To identify and manage individual users.
- To restrict use of functions and manage each user’s role.
- To prevent fraudulent use of MFPs by unauthorised users via automatic logout.
- Secure/private charge print of confidential documents, preventing exposure to third parties.
Eavesdropping of communication and tampering of data
Fujifilm protects communication and data:
- SSL/TLS, IPSec, SMBv3 and SFTP for information protection
- Digital certificate verification checks certificate chain, revocation, and validity period.
- Network disabling prevents unauthorised access and data breaches.
- Encrypting scanned documents to prevent data breaches with passwords/public keys.
- Direct print of encrypted documents.
- Email encryption and signatures reduce risk of eavesdropping and tampering.
- Data breach prevention between different interfaces.
Unauthorized access to administration
Fujifilm protects administration functions:
- System administrator’s password prompts you to change the password.
- Account lock: Performed in case of consecutive administrator login failures.
- Customer engineer operation restriction function: Prevents attacks such as setting changes of MFPs.
Software tampering
Fujifilm ensures MFP Software Integrity when:
- Updating software, preventing unauthorised controller software and add-on applications from being installed on MFPs.
- Starting up, preventing unauthorised controller software from being executed at startup.
- In operation, preventing unauthorised operation by monitoring the operation of the controller based on the whitelist.
Audit log tampering
Fujifilm keeps and protects audit logs using:
- Audit Log Protection.
- SIEM linkage of audit logs.
- Restrictions on job information display.
- Document-specific universally unique identifier (UUID).
Breach of document data stored on the device (end of life)
Fujifilm protects document data stored on the device:
- Encrypting stored data to prevent third parties from accessing legacy files from an MFP.
- Batch deletion of data in MFP storage.
Data breach caused by mistakes of system admins or users
Fujifilm prevents configuration / operation mistakes and improves the awareness of document handling by:
- A security warning message for global IP addresses.
- Delivering scanned documents to be stored in fixed destination.
- Suppressing erroneous fax transmission by re-entering destinations, manual redialling, etc.
- Print lockout duration preventing printouts left unattended.
- Suppressing data breach from printed documents.
Want to know more?
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